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Notes To Suppliers
Notes To Suppliers
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Notes to suppliers

1、Business Behavior

In order to regulate the business behavior of enterprises and ensure the legitimate rights and interests of both parties and the normal business exchanges. While performing the relevant business contracts, the two parties have specially formulated the following guarantee measures for both parties to abide by.

(1). Party A and Party B strictly abide by the price and business negotiation system and rules formulated by themselves, and do not negotiate business outside the office.

(2). Party A personnel are prohibited from accepting bribes or soliciting bribes. Party A personnel and related relatives are prohibited from accepting abnormal hospitality provided by Party B in any name, such as travel, gambling and other entertainment activities. It is strictly prohibited to directly or indirectly solicit or accept gifts or benefits from Party B. It is strictly prohibited to accept any kickbacks, commissions, tips, cash vouchers and other forms of gifts.

(3). Party A's purchasing personnel, relatives of project leaders (as well as social relations such as classmates) are prohibited from participating in the sale and purchase of materials and services and related intermediary activities.

(4). Party B is prohibited from offering bribes (including but not limited to purchasers, technicians, samplers, inspectors, weighers, equipment inspectors and department leaders who can exert influence on product procurement and use, etc.) and providing commissions, rebates, gifts, meals, travel and other bribery or other disguised bribery.

(6). Party B is prohibited from illegally subcontracting or sub-contracting projects. Party B shall not collude with other bidders or bid in a bid-rigging manner, and shall not take any illegal means to exclude other bidders from participating in fair competition and damage the interests of Party A.

(7). If Party B finds that Party A personnel or those who claim to be Party A project middlemen have solicited bribes, they have the right to report to Party A's audit department, and are obliged to cooperate with Party A's investigators to investigate violations and actively provide evidence of violations.

(8). Due to market supply shortages, Party B must be selected as Party A's supplier, but if Party B's person in charge or legal representative is a relative of Party A's senior executives, project leaders or direct business personnel (as well as classmates and other social relations), Party B must take the initiative to declare to Party A's audit department, and the cooperative relationship can continue after approval by Party A's president.

(9). If Party B violates the terms of this guarantee agreement, it shall be deemed as a breach of contract and bear the liability for breach of contract. Party A has the right to require Party B to pay a certain amount of liquidated damages or terminate various related business contracts signed with Party B. The termination date shall be the date on which Party A issues the termination letter.

(10). If Party B is found to have violated the provisions of this guarantee agreement, Party A may suspend the payment of the unpaid business amount and make the payment when both parties reach a satisfactory solution; in serious cases, Party A has the right to terminate the payment of the unpaid amount.

 

2、 Intellectual Property

(1). When Party B provides products or services to Party A, the intellectual property rights generated based on the products or services already belong to Party B. However, the intellectual property rights generated by Party A's improvements and innovations based on the products or services belong to Party A.

(2). The party B guarantees that it has independent intellectual property rights for the products provided in this contract, or has obtained legal authorization from the relevant intellectual property rights holders. The party B guarantees that its products or services do not infringe any third-party intellectual property rights. The party A will not infringe any third-party intellectual property rights due to the production, sale, promise for sale, and use of any part of the products or services. If the products provided by the party B infringe third-party intellectual property rights, the party B shall actively assist the party A in quickly and properly resolving intellectual property complaints, administrative investigations, or civil lawsuits, and the party B shall bear all responsibilities.

(3). When Party B provides products or services to Party A , Party B also provides Party A with the right to produce, sell, promise to sell, and use intellectual property based on the products or services.

(4). During the term of the contract, Party B shall not provide any confidential information or related services of Party A to anyone, including but not limited to Party A's competitors, including but not limited to the following terms: a . It is prohibited for Party B to take photos, videos, etc. in any form at Party A's premises. If necessary, Party A shall provide them with Party A's consent; b. The party B is prohibited from disclosing any confidential information of the party A, such as technical drawings, equipment drawings, technical specifications, etc; c. The party B is prohibited from bringing anyone, including but not limited to the party B's competitors or commercial detectives, to the party A's premises for on-site inspection or photography; d. The party B shall not publicly declare the cooperative relationship between the two parties.

(5). If the above requirements are violated, Party A has the right to terminate the contract, and Party B shall bear any losses caused.

 

3、 Product Quality

(1). Suppliers should understand the quality standard requirements of Party A and provide materials that meet Party A's requirements

(2). Strictly ensure product quality and eliminate counterfeiting and shoddy products

(3). The packaging must not be changed arbitrarily, and our company must be notified in advance before changing the packaging

(4). The party B shall ensure the consistency of material quality and shall not allow any form of fraud. Once discovered, it shall be treated as a breach of contract, and if the circumstances are serious, the supplier team shall be removed

 

4、 Health, Safety, and Environmental Protection

(1). The party B shall be responsible for the health, safety, and environmental protection of all work and related personnel. The party B shall comply with and ensure that its employees and subcontractors comply with the provisions of this contract regarding health, safety, and environmental protection, relevant laws and regulations, and the relevant provisions and instructions issued by the party A at any time (including safety protection requirements for work clothes, face masks, eye protection equipment, and work shoes).

(2). The party B shall establish and maintain its own good health, safety, and environmental protection system in accordance with laws and regulations and the standards of reasonable and prudent service providers.

(3). When implementing the contract, Party B shall avoid any operation that may endanger personal health and property safety, take necessary safety and health precautions, and conduct health, safety, and environmental inspections of all facilities, equipment, and materials from time to time. The party B shall provide the necessary safety facilities and safety guidelines for the work, and keep and provide records and reports of all accidents, injuries, and related matters required by laws and regulations.

(4). The party B shall take reasonable measures to prevent any personal or property damage to the work site and surrounding areas caused by the work, including but not limited to:

1) Fire prevention measures;

2) Provide temporary construction walls, signs, warning signs, and roadblocks;

3) Eliminate accumulated dust and smoke;

4) Provide protection for elevated utility pipelines, underground pipelines, and cables;

5) Provide protection for roads, bridges, and transportation vehicles entering and exiting the construction site;

6) Provide protection for facilities and property around the work site to prevent subsidence, collapse, leakage, and adverse effects of dust, smoke, fire, chemicals, noise, and light

 

5、 Counter terrorism agreement

(1). Visiting

1) All business personnel visiting our company need to make an appointment with the interviewee. If it is their first visit, they should first provide the visitor's personal information and purpose of visit.

2) After verifying the identity of the visitors, they need to fill out the "Visitor Registration Form" or (and) the "Vehicle Entry and Exit Registration Form"; If you need to enter the production area, you need to register again at the second gate, issue a "Visitor Pass", record the time of entry, and then be led by the visited department or brought in by security personnel. Unauthorized entry into the area is not allowed.

3) Visitors are required to return their Visitor ID and record their departure time when leaving.

(2). Product and transportation safety

1) If any safety accidents such as loss, theft, or repackaging are found during the production, storage, or transportation of the products purchased by our company, we should notify our company immediately after the incident, and have established procedures to investigate and report the investigation results to our company.

2) All items transported to our company must be purchased by our company and accompanied by relevant invoices as proof. Any items that fail to provide invoices are not allowed to enter our factory area.

3) The driver of Party B shall comply with the relevant regulations of our factory when entering the factory, carefully study the "Notice for Entering the Factory" at the entrance of our factory, and shall not bring dangerous goods that are not required by our factory, such as dangerous goods, explosives, etc. It is necessary to explain clearly and strictly abide by the security system for their own belongings or goods that do not need to be unloaded in our factory. The vehicle shall be parked in the designated area and shall not enter other workshops without permission. They shall also comply with the relevant regulations on safe operation and pay attention to their own and others' safety.

4) All transport vehicles must provide a "Exit Permit" and undergo inspection by security personnel before leaving the factory. Only those who meet the release conditions can leave the factory.

(3. All suppliers are required to conduct background checks on their employees who enter our company, and it is strictly prohibited to dispatch unidentified personnel or employees of competitors to engage in any work activities within our company.

I have read and accepted the supplier notice from Meide Group Co., Ltd
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